According to the University Academic Calendar, Fall registration typically commences in mid-to-late April. However, your specific access is determined by your earned credit hours.

• Priority Registration: Reserved for Seniors, Veterans, and students with approved accommodations.

• Staggered Enrollment: Access windows then open for Juniors, Sophomores, and finally Freshmen.

• Verification: To view your designated registration time, log in to the Affinity Student Portal under "Registration Status."

Official Tip: Ensure all "Account Holds" (Bursar, Immunization, or Advising) are cleared at least 48 hours before your window opens to avoid enrollment delays. Would you like the link to the official Academic Calendar to verify this year’s exact dates?

The Office of the Registrar provides official transcripts through our secure third-party partner, National Student Clearinghouse.

• Electronic Delivery: This is the most efficient method; most transcripts are processed and delivered within 24 hours.

• Paper Copies: Can be requested for mail delivery or "Hold for Pickup" at the Student Services Building.

• Validation: Please note that transcripts will not be released if there is an active Financial Hold on your student account.

Official Tip: If you are a current student, you may view and print an unofficial transcript at any time via the Student Portal for personal record-keeping.

According to University Policy, a "Registration Hold" is a restrictive status placed on your record that prevents you from adding or dropping courses until specific administrative requirements are satisfied. These holds are implemented to ensure compliance with financial, academic, or medical mandates.

1. Identify the Type of Hold

Not all holds are created equal. You must first identify the originating department to resolve the restriction.

• Bursar Hold: Usually due to an outstanding tuition balance or unpaid fees.

• Advising Hold: Requires a mandatory meeting with your Academic Advisor to approve your course sequence.

• Medical/Immunization Hold: Indicates missing health records or vaccination proof required by state law.

• Judicial/Conduct Hold: Related to outstanding administrative or disciplinary actions.

2. Locate the "Hold Details" in the Portal

To resolve the issue, log in to the Affinity Student Portal:

1. Navigate to the Registration tab.

2. Select "View Holds."

3. Click on the specific hold to see the Originating Office and the Contact Information for the official responsible for the restriction.

3. Take Corrective Action

• Financial: Payments made via the portal typically clear a Bursar hold automatically within 24 hours.

• Academic: Once you meet with your advisor, they must manually lift the hold in the system.

• Documentation: For medical or transcript holds, the restriction will remain until the physical or digital documents are verified by the Office of the Registrar.

The "Regulatory Handoff"

If you believe a hold has been placed in error, or if you have cleared the requirement but the restriction remains active after 48 business hours, you should seek a manual review.

Official Language: Per the University Catalog, students are responsible for monitoring their account status. Failure to resolve a hold prior to a registration window opening does not constitute grounds for a late-registration override.

According to the Affinity University Academic Catalog, the deadline to adjust your course schedule without academic or financial penalty is strictly enforced to ensure institutional compliance and accurate enrollment reporting.

The Add/Drop Window

The "No-Penalty" period typically encompasses the first five business days of the fall or spring semester. During this window:

• Academic Record: Courses dropped during this timeframe will not appear on your official transcript.

• Financial Impact: You will receive a full tuition adjustment for any dropped credits, provided you remain within your designated tuition bracket.

• Course Addition: You may add open sections directly through the Affinity Student Portal without instructor intervention.

Post-Deadline Regulations

Once the Add/Drop window closes at 5:00 PM on the fifth business day, the following regulatory shifts occur:

• Withdrawal Status (W): Any course removed after this deadline will result in a grade of "W". While a "W" does not calculate into your GPA, it remains a permanent part of your academic record.

• Financial Liability: You may still be responsible for a percentage of the tuition costs associated with the course, depending on the week of withdrawal.

• Late Additions: Adding a course after the deadline requires a Digital Overload Permit or a Late Add Petition, which must be electronically signed by both the Instructor and the Department Chair.

Compliance First

The academic policy states: It is the student's responsibility to verify their final course schedule in the Student Portal before the Friday deadline. Lack of awareness regarding the deadline does not constitute grounds for a retroactive drop.

According to the Affinity University Academic Catalog, withdrawing from a course after the initial Add/Drop period is a formal process that results in a permanent change to your academic record. Once the "No-Penalty" window has closed, all course removals are classified as Official Withdrawals.

1. The "W" Grade Designation

The academic policy states that any course dropped after the first five business days of the semester will receive a grade of "W" (Withdrawal) on your official transcript.

• GPA Impact: A "W" is non-punitive and does not calculate into your Grade Point Average.

• Attempted Credits: The course still counts toward your "Attempted Credits," which may impact your Satisfactory Academic Progress (SAP) for Financial Aid eligibility.

2. The Withdrawal Timeline

The window for a standard withdrawal typically remains open until the end of the tenth week of the semester.

• Before the Deadline: You may withdraw via the Affinity Student Portal without instructor approval.

• After the Deadline: "Late Withdrawals" are only permitted under documented extenuating circumstances (e.g., medical emergency) and require a formal petition to the Dean’s Office.

3. Financial and Regulatory Implications

Before finalizing a withdrawal, you must consider the following "Compliance First" factors:

• Full-Time Status: If withdrawing drops you below 12 credit hours, your Financial Aid, Housing eligibility, and International Student Visa status may be affected.

• Tuition Liability: Withdrawing after the Add/Drop deadline does not guarantee a tuition refund. Please consult the Bursar’s Refund Schedule for specific percentage breakdowns.

The "Regulatory Handoff"

According to the University Catalog: Students are strongly encouraged to consult with their Academic Advisor before withdrawing to discuss the impact on their degree progression.

According to the Affinity University Academic Catalog, the distinction between "Dropping" and "Withdrawing" is defined by the Academic Calendar and has significant implications for your official transcript and financial liability.

1. Dropping a Course (The "No-Penalty" Window)

A "Drop" occurs only during the initial Add/Drop period, which typically encompasses the first five business days of the semester.

• Transcript Impact: The course is completely removed from your record. It will not appear on your official or unofficial transcript.

• GPA Impact: None.

• Financial Impact: You receive a full tuition adjustment for the dropped credits, provided your total credit load remains within your designated tuition bracket.

• Completion Rate: Dropped courses do not count toward "Attempted Credits" for Financial Aid (SAP) calculations.

2. Withdrawing from a Course (Post-Deadline)

A "Withdrawal" occurs after the Add/Drop deadline has passed, up until the Withdrawal Deadline (usually the tenth week of the semester).

• Transcript Impact: The course remains on your transcript with a grade of "W".

• GPA Impact: A "W" is non-punitive and does not calculate into your Grade Point Average.

• Financial Impact: You remain financially liable for the tuition and fees associated with the course. Refunds are generally not issued for individual withdrawals after the first week.

• Regulatory Status: The course counts as "Attempted Credits." If you withdraw from too many courses, it may negatively impact your Satisfactory Academic Progress (SAP) and your future Financial Aid eligibility.

Compliance First: The "Census Date"

The University uses the Census Date (the close of the Add/Drop period) to report official enrollment to state and federal agencies. Changes made after this date are treated with the gravity of a permanent record change.

The academic policy states: Once a student has withdrawn from a course and received a "W," they cannot "un-withdraw" or retroactively drop the course unless a formal Appeal for Extraordinary Circumstances is approved by the Dean of the College.

According to the Affinity University Academic Catalog, certain courses—specifically advanced seminars, independent studies, and audition-based programs—are restricted to ensure that all enrolled students meet the necessary pedagogical prerequisites. These courses require a formal Instructor Permission Override before the registration system will allow you to enroll.

1. The "Instructor Permission" Process

The academic policy states that "Instructor Permission" is not a verbal agreement; it must be documented electronically in the Student Information System to bypass the registration block.

• Initial Inquiry: Contact the instructor of record via their official AU email. Briefly state your interest in the course and how you have met any preliminary requirements.

• The Digital Permit: If the instructor approves your request, they will issue an Electronic Permit or "Override" tied to your specific Student ID Number.

• Final Action: Receiving permission does not automatically enroll you. Once the permit is issued, you must manually log in to the Affinity Student Portal and add the course to your schedule before the Add/Drop deadline.

2. Common Permission "Attributes"

There are several types of overrides an instructor might grant depending on the restriction:

• Instructor Approval: For courses where the professor vets every student.

• Prerequisite Waiver: If you have equivalent experience that satisfies a required prior course.

• Capacity Overload: If the course is physically full but the instructor and Department Chair allow an additional seat.

3. Compliance and Deadlines

According to the University Catalog, all permits and overrides must be processed before the close of the Add/Drop period (the fifth business day of the semester).

Official Language: An instructor’s email stating "you have my permission" is insufficient for enrollment. The permit must be coded into the registration system by the department administrative assistant or the instructor of record to be valid.

The "Regulatory Handoff"

If an instructor has confirmed they issued a permit but you are still receiving a "Registration Error" message in the portal, there may be a secondary conflict (such as a time overlap or a maximum credit limit).

According to the Office of the Registrar, Affinity University utilizes the National Student Clearinghouse to provide secure, PDF-certified electronic transcripts. This is the fastest and most reliable method for transmitting your academic record to graduate admissions offices.

1. The Request Process

To initiate an official electronic transfer, you must authenticate your identity through the Affinity Student Portal:

• Navigate to the "Academic Records" tab.

• Select "Request Official Transcript."

• You will be redirected to the National Student Clearinghouse secure site to specify the recipient.

2. Recipient Information

Graduate schools typically require transcripts to be sent directly to their Admissions Office email or through a centralized application service (such as CAS, AMCAS, or LSAC).

• Direct Email: Ensure you have the exact email address provided by the grad school.

• CAS Uploads: If using an application service, you will often need to provide your CAS Account Number or a specific Transcript Matching Form during the request process.

3. Processing and Delivery

• Speed: Electronic transcripts are usually processed and delivered within 24 hours of the request, provided there are no holds on your account.

• Certified PDF: The recipient will receive a link to a secure, password-protected PDF. Most institutions consider the transcript "unofficial" if the digital seal is broken or if the PDF is printed and then scanned.

4. Regulatory Compliance

The academic policy states that transcripts will not be released if the student has an active Financial Hold or an unfulfilled Exit Interview requirement for certain types of financial aid.

Official Language: Per the University Catalog, official transcripts must be sent directly from the Registrar to the receiving institution to maintain the chain of custody. Transcripts handled by students are generally categorized as "Issued to Student" and may not be accepted for graduate admission.

The "Regulatory Handoff"

If you have confirmed that your account is clear of holds but your transcript has not been delivered after 48 business hours, the issue may require a manual investigation. Please type "get help" in the virtual assistant on this webpage to be connected with a Transcript Specialist.

Affinity University provides several options for obtaining your academic record, with fees varying based on the delivery method and processing speed requested.

1. Paper Transcript Fee Structure

While electronic transcripts are often the most cost-effective, paper copies incur administrative and postage costs:

• Standard Mail: A fee of $15.00 per copy is charged for standard domestic delivery.

• Express/Overnight Mail: An additional $25.00–$35.00 surcharge applies for expedited shipping, depending on the destination.

• On-Campus Pickup: A fee of $10.00 per copy applies for "Hold for Pickup" requests at the Registrar's Office.

2. Payment Methods

All transcript fees must be paid at the time of the request via the National Student Clearinghouse secure portal. Payments can be made using a major credit or debit card.

3. Regulatory Compliance: Financial Holds

The academic policy states that no transcript—paper or electronic—will be issued for any student with an active financial obligation to the University. This includes outstanding tuition, library fines, or parking citations.

Official Language: According to University Policy, transcript fees are non-refundable once the request has been processed by the Office of the Registrar. It is the student's responsibility to ensure all account holds are cleared before submitting a payment.

The "Regulatory Handoff"

If you encounter an error during the payment process or if your "Hold for Pickup" status has not been updated within two business days, a manual review of your request may be required.

According to the University Catalog, an "Enrollment Verification" is an official document that confirms your student status, credit load, and anticipated graduation date. This letter is typically required by insurance companies, lenders, and housing providers to verify eligibility for benefits or discounts.

1. The Automated Verification Process

Affinity University partners with the National Student Clearinghouse (NSC) to provide instant, self-service enrollment verifications. This is the most efficient method for obtaining a letter for your insurance provider.

• Log in to the Affinity Student Portal.

• Navigate to the "Academic Records" or "Student Services" tab.

• Select "Request Enrollment Verification."

• You will be securely redirected to the NSC portal, where you can download a Current Enrollment or All Enrollment certificate as a PDF.

2. Information Included in the Letter

Per the Office of the Registrar, a standard verification letter includes:

• Your full legal name.

• Current enrollment status (Full-time, Half-time, or Less than half-time).

• The start and end dates of the current academic term.

• Your anticipated graduation date.

3. Regulatory Compliance and Privacy (FERPA)

The academic policy states that enrollment verification is considered "Directory Information" under the Family Educational Rights and Privacy Act (FERPA). This means the University can verify your status to third parties unless you have formally requested a "Privacy Hold" on your student record.

Official Language: According to University Policy, an Enrollment Verification letter does not include specific course titles or Grade Point Average (GPA). If your insurance provider requires academic performance data, you must request an Official Transcript instead.

The "Regulatory Handoff"

If your insurance company requires a specific form to be signed or a customized letter that the automated system cannot generate, a manual review of your file is required.

According to the Office of the Registrar, processing times for transcript requests are determined by the delivery method selected and the current volume of academic record requests.

1. Electronic PDF Transcripts

This is the standard and most efficient method for providing your academic record to third parties.

• Processing Time: Typically processed and delivered within 24 hours of the request.

• System Availability: Requests can be submitted 24/7 through the National Student Clearinghouse portal.

2. Paper Transcripts (Mail or Pickup)

Paper requests require manual verification and physical handling by Registrar staff.

• Standard Processing: Usually takes 3 to 5 business days plus the time required for USPS mail delivery.

• On-Campus Pickup: Requests are generally ready for pickup at the Student Services Building within 2 business days. You will receive an automated email notification when your document is ready.

3. Peak Period Delays

The academic policy states that processing times may be extended during "Peak Periods," such as:

• Final Exam Week: High volume of grade posting.

• Commencement: Processing of degree conferrals for graduating seniors.

• End of Add/Drop: High volume of enrollment changes. During these windows, please allow for an additional 2 to 3 business days for all paper-based requests.

4. Regulatory Compliance: Holds

Official Language: According to University Policy, any active Financial Hold or Administrative Hold on a student's account will immediately suspend the processing of a transcript request. The processing clock begins only after the hold has been formally cleared in the Student Information System.

Official Tip: If you are a current student and only need to verify your grades for personal use, you can access your Unofficial Transcript instantly through the Affinity Student Portal at no cost.

According to the Office of the Registrar, you may view and print your unofficial transcript at any time, free of charge, through the Affinity Student Hub.

While official transcripts are required for formal applications (like grad school or employment), the unofficial version is an excellent tool for tracking your degree progress and verifying your grades.

1. How to Access Your Unofficial Transcript

To view your record, follow these steps within the Student Hub:

• Log In: Access the Student Hub using your AU credentials.

• Navigate: Go to the "Academic Records" or "Academics" tab.

• Select: Click on the link for "View Unofficial Transcript."

• Format: Most students should select "Web Display" or "Advising Transcript" from the drop-down menu to generate the report.

2. Downloading and Printing

You can save a copy of your unofficial transcript for your personal files by using the "Print to PDF" function in your web browser.

• Official Tip: Many internship or scholarship applications will accept a saved PDF of your unofficial transcript as initial proof of enrollment.

3. Key Differences from Official Transcripts

The academic policy states that while the data on an unofficial transcript is accurate, it lacks the institutional security features of an official document.

• Authentication: Unofficial transcripts do not bear the University Seal or the Registrar’s Signature.

• Delivery: They are intended for internal use and cannot be sent directly to third parties via the secure electronic delivery system.

4. Regulatory Compliance: Holds

According to University Policy: Unlike official transcripts, which are withheld if you have a financial obligation, you can typically still view your unofficial transcript in the portal even if there is an active hold on your account. This ensures you can always monitor your academic standing.

Official Language: Per the University Catalog, an unofficial transcript is for personal reference only and is not considered a legal document for verifying degree conferral to outside agencies.

According to the Office of the Registrar, your AU Student ID number is a unique nine-digit identifier assigned to your permanent academic record. It is essential for accessing campus services, verifying your identity, and completing official forms.

If you have forgotten or misplaced your ID number, you can retrieve it through the following official channels:

1. The Affinity Student Portal

This is the most direct method for current students to verify their ID number:

• Log in to the Affinity Student Portal using your university credentials.

• Navigate to the "Profile" or "Personal Information" section.

• Your nine-digit ID number will be displayed at the top of the page, typically labeled as "Student ID" or "UID."

2. Your Physical AU ID Card

If you have your physical AU ID Card (also known as the "One Card"), your student ID number is printed on the front of the card.

• Note: Do not confuse your Student ID number with the 16-digit ISO number used for meal plans or building access. Your AU Student ID is the shorter, nine-digit sequence.

3. Official University Correspondence

Your ID number is included in most formal communications from the University. You can find it in:

• Your Letter of Admission (sent via email or post).

• Your Financial Aid Award Letter.

• Official Enrollment Verification letters.

• The header of your Unofficial Transcript.

4. Regulatory Compliance: Identity Verification

The academic policy states that for security and privacy reasons (under FERPA), Student ID numbers cannot be provided over the phone.

Official Language: According to University Policy, if you cannot access the digital portal, you must visit the Office of the Registrar or the Student Services Building in person. You will be required to present a valid government-issued photo ID (such as a Driver’s License or Passport) before your Student ID number can be disclosed.

Official Tip: Once you retrieve your ID number, we recommend saving it in a secure, password-protected digital vault or "contact" on your mobile device for quick reference during registration periods.

Graduation is not an automatic process. All students must formally submit an Intent to Graduate application to the Office of the Registrar during their final semester to initiate the degree audit and diploma printing process.

1. Application Deadlines

For the Spring 2026 Commencement, the following deadlines are strictly enforced to ensure your name appears in the official program:

• Standard Application Deadline: Applications must be submitted by March 1, 2026.

• Late Application Period: Applications received between March 2 and April 1 will incur a $50.00 late fee and your name may not be guaranteed a spot in the printed commencement program.

• Final Cutoff: No graduation applications for the Spring term will be accepted after April 15, 2026.

2. How to Apply via the Student Portal

The application is a digital process completed through your student dashboard:

1. Log in to the Affinity Student Portal.

2. Navigate to the "Academics" tab and select "Graduation & Commencement."

3. Click on "Apply for Graduation."

4. Verify your Diploma Name: Ensure your name is spelled exactly as you wish it to appear on your physical degree.

5. Confirm your Diploma Mailing Address: This is where your degree will be sent 6–8 weeks after the semester ends.

3. The Degree Audit Requirement

The academic policy states that your application will trigger a Final Degree Audit.

• Degree Works: Before applying, you should review your progress in the Degree Works tool to ensure all "Met" indicators are checked.

• In-Progress Courses: Your application will be "Pending" until final grades are posted in May. If you fail to meet a requirement during your final semester, your graduation will be deferred to the next available term.

4. Regulatory Compliance and Commencement

Official Language: According to University Policy, applying for graduation is a separate process from registering for the Commencement Ceremony. You must complete the graduation application first to be eligible to order your cap and gown and receive guest tickets.

Official Tip: If you are an undergraduate student, please ensure you have completed the mandatory Senior Exit Survey linked in your portal, as failure to do so will result in an administrative hold on your physical diploma.

Next Step: Would you like the link to the "Commencement Registration" page to order your regalia, or do you need assistance checking your current degree audit?

A Degree Audit is an automated analytical tool that compares your completed and in-progress coursework against the specific requirements of your declared major, minor, and core curriculum. It serves as the "Official Roadmap" to your graduation.

1. What the Degree Audit Tracks

The audit tracks several critical regulatory layers to ensure you are meeting all institutional standards:

• Core Curriculum (General Education): Requirements such as Quantitative Reasoning, Writing Intensive courses, and Diversity credits.

• Major/Minor Requirements: Specific departmental courses and required electives.

• Credit Totals: Your progress toward the minimum 120 credits required for an undergraduate degree.

• GPA Requirements: Verification that your Cumulative GPA and your Major-specific GPA meet the minimum thresholds (typically 2.0 or higher).

• Residency Requirement: Ensuring a specific number of your final credits were completed at Affinity University.

2. How to Run Your Audit (Degree Works)

Affinity University utilizes Degree Works as our primary auditing software. You can access it 24/7 through the Student Hub:

1. Log in to the Affinity Student Portal.

2. Navigate to the "Academics" tab.

3. Select "Degree Works / Degree Audit."

4. The system will automatically generate a real-time report of your progress.

3. Using the "What-If" Feature

The academic policy states that a Degree Audit is tied to your currently declared major. However, the "What-If" tool allows you to simulate how your existing credits would apply to a different major or minor without officially changing your program. This is highly recommended before submitting a "Change of Program" form.

4. Regulatory Compliance and Final Graduation

Official Language: According to University Policy, while Degree Works is a highly accurate tracking tool, it is considered an "unofficial" guide. A final, manual Graduation Audit is conducted by the Office of the Registrar only after you submit your formal Intent to Graduate application.

Official Tip: If you notice a "Red Circle" (Incomplete) next to a requirement you believe you have satisfied (such as a transfer credit or a course substitution), you should contact your Academic Advisor to submit a Course Substitution Waiver to the Registrar.

Making the Dean’s List is a distinguished academic honor that recognizes students who have demonstrated exceptional scholastic achievement during a single semester.

Eligibility Criteria

To qualify for the Dean’s List this semester, you must meet the following benchmarks:

• Grade Point Average (GPA): You must earn a semester GPA of 3.5 or higher.

• Credit Load: You must be enrolled as a full-time student, completing a minimum of 12 graded credit hours during the term.

• Grade Restrictions: Academic policy states that you must not have any "Incomplete" (I) grades, "Withdrawals" (W), or any grade below a "C" on your record for the current semester.

The President’s List

For students who exceed the Dean’s List requirements, the University also offers the President’s List distinction. This is awarded to full-time students who achieve a perfect 4.0 semester GPA.

Transcript and Recognition

• Official Record: Once final grades are processed, the "Dean’s List" or "President's List" designation will be automatically permanently inscribed on your official and unofficial transcripts for this term.

• Notification: You will receive a formal letter of commendation from the Dean of your respective college, typically sent 4–6 weeks after the close of the semester.

Compliance First

According to the University Catalog: Courses taken as "Pass/Fail" or "Audit" do not count toward the 12-credit minimum required for Dean’s List eligibility. Furthermore, students currently on academic or disciplinary probation are ineligible for this honor, regardless of their GPA.

Updating your academic program is a formal process that ensures your degree audit and graduation requirements align with your new career goals.

1. The Change of Program Process

To officially change your major or add a minor, you must submit a Change of Program Request through the Student Portal. This is not an instantaneous update; it requires departmental review.

• Consult Your Advisor: Before submitting the form, it is highly recommended that you meet with an academic advisor in the new department to discuss how your existing credits will apply.

• Electronic Workflow: Once you submit the request, it is routed to the Department Chair of the new major for electronic approval.

• Notification: You will receive an automated email once the Registrar’s Office has processed the change and updated your student record.

2. Impact on Graduation Timeline

Modifying your degree plan can significantly alter your remaining requirements.

• Catalog Year: When you change your major, you are typically moved to the current catalog year’s requirements, which may differ from the rules in place when you first enrolled at AU.

• The "What-If" Audit: Use the "What-If" feature in Degree Works before filing the paperwork. this allows you to see exactly which of your completed courses will count toward the new major and which will become "General Electives."

3. Adding a Minor

Adding a minor follows a similar digital process but generally requires fewer total credits (typically 15–21 hours).

• Cross-Counting: Some departments allow "double-counting," where a single course satisfies a requirement for both your major and your minor. However, strict limits apply—check the University Catalog for the specific policy regarding your programs.

4. Deadlines and Compliance

The academic policy states that any change of major or minor submitted after the Census Date (the end of the Add/Drop period) will not take effect until the following semester.

Official Language: Students who have earned more than 90 credit hours (Senior standing) must obtain special dean-level approval to change their major, as this often results in a significant delay in graduation and may impact Financial Aid "Maximum Timeframe" eligibility.

The graduation ceremony is a celebratory event, but the formal conferral of your degree occurs only after a final audit of your completed grades.

1. The Degree Conferral Timeline

Once the semester ends, the Registrar’s Office begins a manual review of every graduating student's record.

• Final Audit: This process typically takes 2 to 4 weeks after final grades are posted.

• Status Update: You can monitor your Affinity Student Portal; once your status changes from "Pending" to "Awarded," your degree has been officially conferred.

2. Shipment of the Physical Diploma

Affinity University utilizes a third-party diploma printing service to ensure high-quality production and secure delivery.

• Mailing Window: Diplomas are generally mailed 6 to 8 weeks after the commencement date.

• Tracking: You will receive an automated email notification with a tracking number once your diploma has been dispatched to the "Diploma Mailing Address" on file.

3. Certified Electronic Diplomas (CeDiploma)

To provide you with immediate proof of graduation for employers or grad schools, the University offers a CeDiploma.

• Availability: This digital, validated version of your diploma is typically available 3 to 4 weeks after graduation—well before the physical copy arrives.

• Access: You will receive an email from our digital credential partner with instructions on how to download and share your secure ID.

4. Regulatory Compliance: Holds and Fees

The academic policy states that physical diplomas will be withheld for students with outstanding obligations.

• Financial Holds: Any unpaid tuition, library fines, or parking tickets will suspend the printing of your diploma.

• Exit Interviews: If you received federal student loans, you must complete the mandatory Financial Aid Exit Counseling before your diploma can be released.

Official Language: Per the University Catalog, it is the student's responsibility to update their "Diploma Mailing Address" in the Student Portal at least two weeks prior to graduation. The University is not responsible for diplomas lost due to inaccurate address information provided by the student.

Official Tip: If you need immediate proof of your degree for a job starting in June, we recommend requesting an Official Transcript once your status shows as "Awarded," as this is the primary legal document used for degree verification.

The short answer is yes, but with an important technical distinction. At Affinity University, if your two majors are housed in different colleges (for example, a B.A. in History from the College of Arts & Sciences and a B.S. in Finance from the College of Business), you are technically pursuing a Dual Degree rather than a "Double Major."

1. Double Major vs. Dual Degree

• Double Major: Two majors that lead to the same degree type (e.g., a B.A. in English and a B.A. in Sociology). You receive one diploma with both majors listed.

• Dual Degree: Two majors that lead to different degree types (e.g., a B.A. and a B.S.). Because the graduation requirements for a B.A. and a B.S. differ, you will receive two separate diplomas.

2. The "30-Credit Rule"

The academic policy states that to earn a Dual Degree across two different colleges, you must complete a minimum of 150 total credits (30 credits beyond the 120 required for a single degree).

• Core Requirements: You only need to complete the University Core (General Education) once.

• College-Specific Requirements: You must satisfy the unique foundational requirements for both colleges (e.g., the Business Core and the Arts & Sciences Language Requirement).

3. The Application Process

Because this path involves two different Dean's offices, the process is more rigorous than a standard major change:

• Dual Degree Petition: You must submit a formal petition through the Student Portal.

• Dual-Advising: You will be assigned a primary advisor in your home college and a secondary advisor in the second college. Both must electronically sign off on your "Graduation Plan."

• Timeline: Most students pursuing a Dual Degree across colleges should plan for a fifth year or heavy summer course loads to meet the 150-credit threshold.

4. Regulatory Compliance

The academic policy states: A student must be in good academic standing (GPA of 3.0 or higher) to apply for a Dual Degree. Additionally, you must apply for and be awarded both degrees in the same graduation term; you cannot "graduate" from one college a semester before the other.

Official Tip: Before committing to a Dual Degree, run a "What-If" Audit in Degree Works for both programs. This will show you exactly how many "unique" credits you still need for each college.

The timeline for grade posting is strictly governed by the University Registrar’s Processing Calendar to ensure all academic standing and honors calculations are accurate.

1. Faculty Submission Deadline

Final grades are not visible the moment you complete an exam. Faculty members are generally required to submit all grades within 48 to 72 hours after the official final exam period for their specific course section ends.

2. The "Grade Roll" Process

Once instructors submit grades into the system, the Registrar’s Office performs a "Grade Roll." This is an automated administrative process that moves grades from "Submitted" status to "Official" status on your transcript.

• Rolling Updates: You may see some grades appear in your Student Hub earlier than others as different departments complete their submissions.

• Official Posting Date: All grades for the Spring 2026 term are scheduled to be fully finalized and visible on your official transcript by Wednesday, May 13, 2026, at 5:00 PM.

3. How to View Your Grades

To see your final marks for the current term:

1. Log in to the Affinity Student Portal.

2. Navigate to the "Academics" tab.

3. Select "Final Grades" and choose the "Spring 2026" term from the drop-down menu.

4. Regulatory Compliance: GPA and Honors

The academic policy states that semester GPAs, Dean’s List eligibility, and Academic Standing (Probation/Warning) are only calculated after the final grade roll is complete.

• Incomplete Grades (I): If you have an "Incomplete," your GPA will be calculated based on your other courses. Once the work is submitted and the grade is updated, your GPA will be automatically recalculated.

• Grade Changes: If an instructor discovers a clerical error, they must submit a Formal Grade Change Petition to the Registrar; these changes typically take 3 to 5 business days to reflect on your record.

Official Language: Per the University Catalog, grades cannot be disclosed over the phone or via email by Registrar staff due to FERPA privacy regulations. Students must authenticate through the secure portal to view their academic performance.

Official Tip: If you have an "Account Hold" (such as an unpaid parking ticket or library fine), you may be blocked from viewing your final grades until the balance is cleared. Check your "Holds" section in the portal now to ensure your access is not interrupted.

The University Catalog allows students to elect a "Pass/Fail" grading basis for certain courses to encourage academic exploration outside of their primary field of study. However, this is a formal administrative process with specific eligibility requirements.

1. Eligibility and Restrictions

Before submitting a petition, you must ensure the course meets the following criteria:

• Electives Only: Generally, you cannot take a course for Pass/Fail if it is required for your Major, Minor, or the University Core Curriculum.

• Credit Limits: Students are typically limited to one Pass/Fail course per semester and a maximum of four throughout their entire degree program.

• Academic Standing: You must be in good academic standing (not on Academic Probation) to request this grading basis.

2. The Petition Process

The request must be initiated through the Affinity Student Portal before the "Pass/Fail Deadline" (usually the end of the fourth week of the semester):

1. Log in to the Student Portal and navigate to "Registration Tools."

2. Select "Grade Mode Change Request."

3. Choose the specific course and select "Pass/Fail" from the drop-down menu.

4. Advisor Approval: The request will be electronically routed to your Academic Advisor for approval to ensure the course is not a graduation requirement.

3. Grading and GPA Impact

• The "P" Grade: To earn a "Pass," you must typically achieve the equivalent of a "C-" or higher.

• The "F" Grade: If you earn below a "C-", a grade of "F" will be recorded.

• GPA Calculation: A grade of "P" does not impact your Cumulative GPA. However, a grade of "F" in a Pass/Fail course will be calculated as a 0.00 and will negatively impact your GPA.

4. Regulatory Compliance and Deadlines

The academic policy states that once the Pass/Fail deadline has passed, the grading basis is permanent. You cannot revert to a letter grade once the final grade has been posted, even if you earned an "A" in the course.

Official Language: Per the University Catalog, students intending to apply for medical, law, or highly competitive graduate programs should be cautious when electing the Pass/Fail option, as many external admissions committees recalculate "P" grades as a "C" or "D" for their own evaluation purposes.

Official Tip: If you are unsure if a course is a requirement or an elective, run a "What-If" Audit in Degree Works. If the course falls under the "General Electives" block, it is likely eligible for the Pass/Fail petition.

The process for contesting a final grade is governed by the University Grade Appeal Policy. This procedure is designed to ensure that grades are awarded fairly and based on the criteria outlined in the course syllabus.

1. Informal Resolution (The Required First Step)

According to the Academic Catalog, you must first attempt to resolve the discrepancy directly with your instructor.

• Timeline: This must be initiated within 10 business days of the final grade being posted to your transcript.

• Action: Schedule a meeting or send a formal email to your instructor. You should provide specific evidence—such as graded rubrics, exams, or a calculation error—that demonstrates why you believe the grade does not align with the syllabus.

2. Formal Appeal to the Department Chair

If the informal meeting does not result in a resolution, you may file a Formal Grade Appeal.

• Procedure: Submit a written petition to the Department Chair of the program offering the course.

• Documentation: Your petition must include the course syllabus, a copy of the disputed work, and a summary of your informal discussion with the instructor.

• Grounds for Appeal: Academic policy states that an appeal must be based on clerical error, capricious grading, or a deviation from the syllabus. Disagreement with an instructor’s professional judgment of the work's quality is generally not considered valid grounds for an appeal.

3. The College Grade Appeal Committee

If the Department Chair cannot resolve the issue, the case may be elevated to the Dean of the College, who will convene a Grade Appeal Committee.

• Composition: This committee typically consists of three faculty members and one student representative.

• The Hearing: Both the student and the instructor may be asked to present their case. The committee then makes a recommendation to the Dean.

4. Final Authority and Compliance

The academic policy states that the Dean’s decision is final. There is no further avenue for appeal beyond the Dean of the college in which the course was taken.

Official Language: Per the University Catalog, the original grade remains on the student’s transcript throughout the appeal process. If the appeal is successful, a Grade Change Authorization will be filed by the Dean’s Office and processed by the Registrar within 3 to 5 business days.

5. Regulatory Compliance: Deadlines

Failure to initiate the informal resolution within the 10-day window typically results in the forfeiture of your right to appeal.

Official Tip: Before filing a formal appeal, double-check the "Grading Scale" in your syllabus. Sometimes, what looks like an error is actually a result of "weighted grading," where certain assignments (like a final exam) carry more impact than others.

The Affinity University Course Repeat Policy provides a specific mechanism for students to improve their academic standing by retaking a course. However, how this affects your cumulative GPA depends on the number of attempts and the formal "Grade Replacement" process.

1. The Rule of "Last Grade Stands"

When you repeat a course, the most recent grade earned is the one used to calculate your cumulative GPA, even if the second grade is lower than the first.

• Credit Hours: You only earn credit toward graduation for the course once, regardless of how many times you take it.

• Transcript Record: Academic policy states that all attempts remain visible on your official transcript. The previous attempt will be marked with an "E" (Excluded from GPA), and the new attempt will be marked with an "I" (Included in GPA).

2. Calculating the Impact

To understand how a retake changes your cumulative GPA, you must remove the old quality points and replace them with the new ones:

1. Identify Old Quality Points: (Old Grade Value) × (Course Credits).

2. Identify New Quality Points: (New Grade Value) × (Course Credits).

3. The Adjustment: Subtract the old points from your total "Quality Points" and add the new points. Divide this new total by your total "GPA Hours."

3. Eligibility and Limits

The academic policy strictly regulates how many times a grade can be replaced:

• The Three-Attempt Limit: Students are generally permitted a maximum of three attempts for any single course. A "W" (Withdrawal) counts as an attempt.

• The 15-Credit Cap: At Affinity University, you may only use the "Grade Replacement" rule for a maximum of 15 credit hours during your entire undergraduate career. Beyond that limit, all subsequent retakes will be averaged into your GPA rather than replaced.

4. Regulatory Compliance: Financial Aid

The academic policy states: While the Registrar may allow you to retake a class to improve your GPA, Federal Financial Aid (Title IV) will only pay for a student to repeat a previously passed course (grade of D- or higher) one time. If you attempt the course a third time, those credits may not be eligible for financial aid funding.

5. Exceptions for Professional Programs

Certain competitive programs, such as Nursing, Engineering, or the College of Business, may have higher standards.

• Internal Audits: Even if the Registrar "excludes" a grade from your cumulative GPA, some departments may still use the average of all attempts when determining admission into a specific major or honors program.

Official Tip: Before registering for a retake, use the GPA Calculator in the Student Portal. Plug in your projected new grade to see exactly how much it will move your cumulative GPA. If the difference is less than 0.05, it may be more efficient to focus on performing well in new courses instead.

The Affinity University Academic Catalog defines a standard full-time course load as 12 to 18 credit hours per semester. To maintain academic integrity and ensure student success, there are strict regulatory limits on exceeding this range.

1. The Standard Credit Ceiling

For undergraduate students in good academic standing, the maximum number of credits allowed without special intervention is 18 credit hours.

• Full-Time Status: Minimum of 12 credits.

• Average Load: Most students take 15 credits (typically five 3-credit courses) to remain on track for a four-year graduation.

• Tuition Impact: At AU, "Flat-Rate Tuition" generally covers 12 to 18 credits. Taking more than 18 credits will result in additional per-credit tuition charges.

2. Requesting a Credit Overload

If you wish to enroll in more than 18 credits (up to a maximum of 21 credits), you must submit a formal Credit Overload Petition. This process ensures you have the academic foundation to handle the increased rigor.

• GPA Requirement: Academic policy states that students must have a cumulative GPA of 3.0 or higher to be considered for an overload.

• Approval Workflow: The petition must be electronically signed by your Academic Advisor and the Dean of your College.

• Freshman Restriction: First-semester freshmen are generally prohibited from exceeding 18 credits to allow for a successful transition to university-level coursework.

3. Summer and Winter Session Limits

Due to the condensed nature of accelerated terms, credit limits are significantly lower:

• Summer Sessions: Maximum of 7 credits per 6-week session (14 total for the full summer).

• Winter Intersession: Maximum of 4 credits (typically one intensive course).

4. Regulatory Compliance: The "21-Credit Absolute Cap"

The academic policy states: Under no circumstances will a student be permitted to enroll in more than 21 credit hours during a single fall or spring semester. This cap is designed to prevent "Academic Burnout" and to ensure that students can dedicate the required 2–3 hours of study time per week for every credit hour of enrollment.

5. Financial Aid Implications

Exceeding the credit limit can impact your Satisfactory Academic Progress (SAP). If you attempt too many credits without completing them (due to withdrawals or failures), you may exceed the "150% Maximum Timeframe" allowed for federal financial aid eligibility.

Official Tip: Before petitioning for an overload, run a Degree Works audit. If you are already ahead of your graduation timeline, it may be more beneficial to maintain a standard load and focus on achieving higher grades in those specific courses.

A formal Leave of Absence (LOA) is an approved hiatus from your studies that allows you to maintain your status as a student without being enrolled in courses. This is the correct regulatory path if you intend to return to Affinity University within a specific timeframe.

1. Eligibility and Duration

A Leave of Absence is typically granted for personal, medical, or military reasons.

• Maximum Length: An LOA is generally approved for up to two consecutive primary semesters (one academic year).

• Automatic Extension: If you do not return or request an extension after two semesters, your status will be changed to "Withdrawn," and you will be required to apply for Re-enrollment to return.

• Academic Standing: You must be in good academic standing (not on Academic Dismissal) to be eligible for a standard LOA.

2. The Application Process

To initiate a formal leave, you must complete the Leave of Absence Petition through the Student Portal:

1. Consult with Advising: Meet with your Academic Advisor to discuss how the leave will impact your "Time to Degree."

2. Submit the Digital Form: Locate the petition under the "Registrar Forms" section of the portal.

3. Specify Your Return: You must indicate the specific semester in which you intend to resume your studies.

4. Clear All Holds: An LOA cannot be processed if you have outstanding financial obligations or disciplinary actions.

3. Financial and Regulatory Implications

Taking a leave has significant "Compliance First" consequences that you must verify before submission:

• Financial Aid: An LOA may trigger the "Grace Period" for your student loans. If your leave exceeds six months, you may be required to begin loan repayments.

• Campus Access: While on leave, your AU ID card will be deactivated, and you will not have access to campus housing, meal plans, or the student recreation center.

• International Students: Students on an F-1 or J-1 Visa must obtain written clearance from the International Student Services office, as an LOA typically requires you to depart the U.S. to maintain visa compliance.

4. Returning from Leave

When you are ready to return for your designated semester, you do not need to re-apply for admission.

• Registration: Your registration window will open based on your earned credits, just like a continuing student.

• Medical Clearance: If your leave was for medical reasons, the academic policy states that you must provide a "Ready to Return" certification from a healthcare provider to the Student Health Center before your registration hold is lifted.

Official Language: Per the University Catalog, a Leave of Absence requested after the Withdrawal Deadline of the current semester will not result in the removal of current grades. Students must complete the current term or receive "W" grades according to the standard withdrawal policy.

Official Tip: Always check with the Bursar’s Office regarding your tuition liability if you are filing for a leave after the semester has already started. The "Refund Schedule" is strictly time-based.

At Affinity University, we recognize that a student’s identity is personal. The process for updating your information depends on whether you are correcting your Legal Name of record or designating a Preferred Name for daily campus use.

1. Updating Your Preferred Name

A "Preferred Name" (or Chosen Name) is the first name you wish to be known by in your daily life. This does not require legal documentation and can be updated instantly for most internal systems.

• The Process: Log in to the Affinity Student Portal, navigate to the "Personal Information" tile, and select "Edit Preferred Name."

• Where it Appears: Once saved, your preferred name will replace your legal first name on class rosters, the campus directory, Canvas/Learning Management Systems, and in Degree Works.

• ID Cards: You may request a replacement AU ID Card featuring your preferred name at the One Card Office (standard replacement fees apply).

2. Changing Your Legal Name

A "Legal Name" change is a modification of your permanent academic record. This is required for your name to be changed on official documents such as transcripts and financial aid records.

• The Process: You must submit a Legal Name Change Request Form to the Office of the Registrar. This form cannot be processed entirely online; it requires the submission of physical or notarized documentation.

• Required Documentation: You must provide a valid government-issued photo ID along with one of the following:

  • A certified copy of a Court Order showing the name change.

  • A Marriage Certificate or Divorce Decree.

  • An updated Social Security Card or Passport.

• Impact: Once processed, your legal name will be updated on all official university records, including your diploma and 1098-T tax forms.

3. Regulatory Compliance: Preferred vs. Legal

The academic policy states that certain systems are legally required to use your "Legal Name" regardless of your preferred name designation.

• Official Documents: Your legal name will always appear on Official Transcripts, Enrollment Verifications, and Financial Aid documents.

• Diplomas: By default, the Registrar uses your legal name for diplomas. If you wish to use a preferred name on your diploma, you must submit a specific Diploma Name Request during your graduation application, though we recommend consulting with your Dean regarding potential international credentialing issues.

4. Compliance First

Official Language: According to University Policy, the use of a preferred name for the purpose of misrepresentation, avoiding legal obligations, or using offensive language is a violation of the Student Code of Conduct. The University reserves the right to remove a preferred name that is deemed inappropriate.

Official Tip: If you are an international student on an F-1 or J-1 visa, you must ensure your legal name in the AU system matches your passport exactly to avoid SEVIS compliance issues.

Submitting your final transcripts from another institution is a mandatory step in the Transfer Credit Evaluation process. To ensure your credits are applied to your Affinity University record correctly, you must follow the official "Chain of Custody" protocols.

1. Request an "Official" Transcript

The academic policy states that transfer credit can only be awarded from Official Transcripts.

• Definition of Official: A transcript is only considered "Official" if it is sent directly from the community college’s Registrar to the Affinity University Office of the Registrar.

• Student-Handled Copies: Transcripts that are uploaded by the student, emailed as a standard attachment, or delivered in an opened envelope are classified as "Unofficial" and cannot be used for credit evaluation.

2. Electronic Delivery (Preferred Method)

Most community colleges use secure platforms like Parchment, National Student Clearinghouse, or Scoir.

• When ordering, select "Affinity University" from the recipient dropdown menu.

• If a specific email is required, use admissions-transcripts@affinity.edu.

• Processing Time: Electronic transcripts are typically received and "checked in" by our system within 24 to 48 hours.

3. Physical Mail Delivery

If your previous institution only offers paper transcripts, they must be mailed in a sealed, university-stamped envelope to:

Office of the Registrar Attitnity University 100 University Way Charleston, SC 29401

4. The Evaluation Timeline

Once your final transcript is received, it undergoes a formal Equivalency Review:

• Initial Posting: The Registrar’s Office will first post the credits as "Transfer Electives."

• Departmental Review: If a course does not have a pre-existing equivalency in our database, it will be sent to the relevant Academic Department to determine if it meets a specific AU course requirement.

• Final Result: You can view your updated credits by running a Degree Audit in the Student Portal. Look for the "Transfer Credit" section to see how your community college courses have been applied.

5. Regulatory Compliance: Final Grades

The academic policy states: Transfer credit is only awarded for courses completed with a grade of "C" (2.0) or higher. Courses with "P" (Pass) or "S" (Satisfactory) grades are generally not transferable unless the originating institution’s catalog confirms the grade is equivalent to a "C" or better.

Official Tip: If you are currently enrolled in classes at the community college, wait until your final grades are posted and your degree (if applicable) is conferred before sending the transcript. Sending a "work-in-progress" transcript will require you to pay for and send a second, final version later.

Affinity University recognizes the academic rigor of both the Advanced Placement (AP) and International Baccalaureate (IB) programs. We grant college credit for qualifying scores to help you accelerate your degree path.

1. Advanced Placement (AP) Credit Policy

Affinity University generally awards credit for AP Exam scores of 3, 4, or 5.

• General Education: Many AP scores satisfy Core Curriculum requirements (e.g., AP English Language for First-Year Writing).

• Major Requirements: Scores of 4 or 5 are typically required to bypass introductory courses within your specific major (e.g., AP Calculus BC for Engineering students).

• Submission: Scores must be sent officially from the College Board using the AU Institutional Code.

2. International Baccalaureate (IB) Credit Policy

Credit is primarily awarded for Higher Level (HL) examinations. Standard Level (SL) exams are generally not eligible for credit, though they are considered as part of your overall academic profile.

• Qualifying Scores: A score of 4 or higher on an HL exam is required for credit consideration.

• Diploma Bonus: Students who successfully complete the full IB Diploma with a total score of 30 or higher may be eligible for a block of "General Elective" credits in addition to specific subject credits.

• Submission: Official IB transcripts must be requested through the IB Organization (IBO) and sent directly to the Office of the Registrar.

3. Credit Limitations and Scaling

The amount of credit awarded varies by subject:

• Lab Sciences: Often award 4 to 8 credits (covering both the lecture and the lab component).

• Languages: Credit may be awarded for multiple semesters depending on the score, effectively placing you into advanced-level 3000+ courses.

• The "30-Credit Cap": Per the University Catalog, a maximum of 30 credit hours can be earned through a combination of prior-learning assessments (AP, IB, CLEP, and DSST).

4. Regulatory Compliance: The "Duplicate Credit" Rule

The academic policy states: You cannot receive "Double Credit" for the same subject. If you receive AP credit for "Calculus AB" and then enroll in the equivalent course at Affinity University, your AP credit will be forfeited. It is the student's responsibility to review their Transfer Credit Evaluation before registering for classes.

Official Tip: You can view exactly how your scores have been applied to your degree plan by running a Degree Audit in the Student Portal. Look for the "Exam Credit" section to see your posted equivalencies.

Maintaining an accurate Primary Address is a regulatory requirement to ensure you receive official university correspondence, including tax documents (1098-T), refund checks, and your physical diploma.

1. Updating Your Address via the Student Hub

The most efficient method for updating your contact information is through the self-service portal:

• Log In: Access the Affinity Student Portal using your AU credentials.

• Navigate: Select the "Personal Information" or "Profile" tile.

• Edit: Locate the "Addresses and Phones" section.

• Update: Click the "Edit" icon next to your Primary/Permanent Address. You must provide a valid starting date for the new address to take effect.

2. Address Types and Definitions

The Registrar’s Office maintains several address types for different administrative purposes:

• Primary/Permanent: Your official home residence. This is used for all high-stakes mailings and determines your residency status for tuition purposes.

• Mailing/Local: Where you reside during the academic year (e.g., an off-campus apartment).

• Diploma Address: A specific field used exclusively for shipping your degree after graduation.

3. Regulatory Compliance: Tuition Residency

Updating your Primary Address in the portal does not automatically change your tuition residency status (In-State vs. Out-of-State).

• Policy Requirement: If your address change involves moving into South Carolina from another state, you must submit a formal Residency Reclassification Petition along with supporting documentation (such as a SC Driver’s License or voter registration) to the Residency Officer.

• Deadline: Residency changes must be approved prior to the Census Date of the semester to impact that term’s tuition rate.

4. International Student Compliance (SEVIS)

The academic policy states: Per federal law, students on an F-1 or J-1 visa must report any change of address within 10 days of the move. In addition to updating the Student Portal, international students must notify the International Student Services office to ensure their SEVIS record remains in active compliance.

5. Financial Aid and Refund Impact

If you receive financial aid refunds via physical check, the Bursar’s Office will mail the check to the Primary Address on file.

• Official Tip: To avoid delays caused by mail forwarding, we strongly recommend enrolling in Direct Deposit through the "Student Accounts" section of the portal.

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of your education records. Once you enter a postsecondary institution (like AU), regardless of your age, the rights to access your records transfer from your parents to you.

A "FERPA Waiver" (or Student Information Release Authorization) is the formal document you sign to give specific individuals, such as your parents, permission to access your records.

1. Types of Access You Can Grant

The university typically breaks down access into specific categories. You can choose to share all of them or only a few:

• Academic Records: Grades, GPA, transcripts, and enrollment status.

• Financial Records: Tuition bills, payments, and past-due balances.

• Financial Aid: Scholarship awards, loans, and FAFSA status.

• Student Life: Disciplinary records and housing information.

2. How to Set Up Access (Proxy Access)

Affinity University uses a Proxy Access system, which allows you to create a unique login for your parents.

1. Log in to the Affinity Student Portal.

2. Navigate to the "Personal Information" or "Student Profile" tab.

3. Select "Proxy Access" and then click "Add Proxy."

4. Enter your parent's name and email address.

5. Select Authorizations: Check the boxes for the specific information you want them to see.

6. Set a Passphrase: This is a "security word" your parents must provide if they call the Registrar or Bursar’s office for information over the phone.

3. The "In-Person" Paper Waiver

If your parents are visiting campus with you and wish to speak to a counselor, you may be asked to sign a One-Time Release Form. This is a physical document used for a single meeting or interaction and does not grant permanent online access.

4. Regulatory Compliance: When the University Can Disclose Without a Waiver

There are a few "Compliance First" exceptions where the university may contact your parents even without a waiver:

• Health or Safety Emergency: If there is a threat to your health or the safety of others.

• Alcohol/Drug Violations: If you are under 21 and violate university policies regarding controlled substances.

• Dependent Status: If your parents can prove you are a legal dependent for tax purposes (via a copy of their most recent tax return), the university may disclose records, though AU policy generally prefers the student provide a voluntary waiver first.

Official Language: According to University Policy, a FERPA waiver is not a "permission slip" for your parents to act on your behalf. They can view your records, but they cannot register you for classes, drop courses, or change your major. Only the student has the authority to take action on their academic record.

Official Tip: You can revoke or change your parent’s access levels at any time through the Proxy Management page in your portal. If you decide you no longer want them to see your grades but want them to keep seeing the tuition bill, you can simply uncheck the "Academic" box.

Your Academic Advisor is your primary point of contact for navigating degree requirements, selecting courses, and ensuring you are on the path to graduation. Finding their name and contact information is a straightforward process through the university's digital systems.

1. The Student Hub "Profile" Method

The most common way to identify your advisor is through your personal student dashboard:

• Log in to the Affinity Student Portal.

• Select the "Academic Profile" or "Student Profile" tile.

• Your advisor's name, department, and a direct email link are typically listed in the "Advisors" or "Academic Information" section of the header.

2. Using Degree Works

Since your advisor must approve many of the actions you take within your degree audit, their information is also embedded in your audit tool:

• Open Degree Works via the Academics tab in the portal.

• Look at the top block of information (the "Student Header").

• Your advisor's name is listed alongside your Major, Classification, and GPA.

3. Faculty Advisors vs. Professional Staff

Depending on your college and your current credit count, you may be assigned a different type of advisor:

• Professional Staff Advisors: Common for Freshmen and Sophomores, these advisors focus on core curriculum and university transitions.

• Faculty Advisors: Common for Juniors and Seniors, these are professors within your specific major who provide guidance on career paths, research, and internships.

4. Regulatory Compliance: Program Changes

The academic policy states that your advisor assignment is directly tied to your declared major.

• If you officially change your major, your current advisor will be removed, and a new advisor from the new department will be assigned within 3 to 5 business days.

• If you are "Undeclared," you are typically assigned to the Center for Academic Success until you choose a program of study.

Official Language: According to University Policy, students are required to meet with their assigned Academic Advisor at least once per semester during the Pre-Registration Advising window. An "Advising Hold" is placed on your account each term and can only be lifted by your advisor after this meeting has occurred.

Official Tip: If no advisor is listed in your portal, it may be because you recently changed majors or are a newly admitted student. In this case, you should contact the Dean’s Office of your college to request an immediate assignment.